Don't make delivery time a necessary for entering invoices- optional only.
Thanks for the feedback, we appreciate it.
The reason delivery time is mandatory is because it is required to automatically calculate Cost of Goods Sold correctly.
If users only put the date, but not the time, no system will be able to tell the period that the deliveries should be assigned to. The question is, did the user receive the physical delivery before inventory or after inventory?
Depending on the answer (which is answered with the time), the COGS will be different.
Remember, the formula for COGS is: Beginning Inventory – Ending Inventory + Purchases. So we need to make sure Purchases are added for the right time period!
COGS is important because you need it to view your Beverage Cost, which you can get in seconds on Partender. Beverage Cost tells you the gross profit of you beverage program.
So we need the deliver time to make sure you’re getting the correct Beverage Cost!
With all this being said, we do have exciting updates to ordering planned for the future, which will help streamline & automate the process even more. Stay tuned!
Thank you for your feedback!
We actually have many clients that get deliveries on the same day they do inventory. Why? Now that inventory is so fast, many Partender users do multiple inventories a week.
The same reason you count the few hundred dollars in the cash register is the same reason you count the thousands of dollars of liquid cash on your shelves. Even though there is way more money on the shelves, our industry often only counts this liquid cash once a month, because of how long it takes.
However, with Partender, now businesses are able to count liquid fast and more frequently than ever.
The most profitable businesses using Partender will do inventory at least once a week and use Partender's full suite of ordering and invoicing to get real-time trends and usage.
These businesses will also do inventory multiple times a week to course-correct issues and use Partender's instant analytics to make sure they are hitting their profit goals and freeing up cash for their businesses and employees.
So businesses could do inventory on delivery day. We do want to help make the delivery time piece easier, especially to understand and use. Perhaps a 'Last Used' time can be suggested or auto-filled and confirmed by the user for the respective distributor.
It sounds like your pain point is in the invoicing itself. We do have an automated invoicing feature that would get rid of the need for your to manually create invoices -- and everyone has access to this feature. When you track your orders via Partender, you just check them in to get real-time price alerts and there's no data entry.
We'll reach out to you to learn more about your operations and how we can help you optimize time back and profits, but in the meantime, you can check out YouTube to see how you can start doing invoicing without the data entry: https://www.youtube.com/playlist?list=PLBQdTR-m-Xg14tSVKCAr2VLGd_KILjpab
Jason Hammons commented
What business does inventory the same day as deliveries? You should run analysis and see how often it actually happens because I doubt most businesses do it.
If you have to have a time, at least make it a default time (11am or something) so you don't have to type it every time. Those that need this feature could use it, those that don't could just use the default and not have to enter it for every singe invoice.
The delivery time is necessary and relevant in relation to the time of your inventory snapshot.
If you receive orders the same days that you generate inventory reports, the system needs to know if the delivery came in *before* or *after* your inventory snapshot. The system needs to know this information in order to calculate your usage/COGS/Beverage cost correctly.
Barbara Dupree commented
This is so necessary!!