Remove the need to enter a time for purchase order, is it really needed? It slows me down when I have dozens of purchase orders to enter
It slows me down when I have dozens of purchase orders to enter. Do businesses really need to be accurate to the hour and not just the date? It would also be nice if the date didn't have to be clicked on to be accepted, since it defaults to todays date, but you still need to click on it.
I just saw that a similar request was declined but cant you at least make it default to a time so you don't have to enter it if it's not needed for your particular setup?
Hi Laura and Jason,
Thank you so much, we greatly value your feedback. No matter what system you’re using, you need to make sure that you assign an invoice to the correct period, so you can get correct Usage and Beverage Cost (Gross Profit).
We require a timestamp for the invoice because many operators do inventory on the same day they will receive an order, and based on whether that deliver is physically counted in the respective inventory or not, the operator needs to indicate if the order should go into the period before or after that inventory.
For example, imagine you do inventory every Monday, and you finished inventory on Monday, May 11th at 9 am, and then you had a delivery arrive at 10 am:
If you only dated the invoice and there was no time, you couldn’t get a Usage or Beverage Cost because you’re not allocating the invoice to a period.
If you put the wrong time on the invoice (e.g. it came in at 8 am), your Usage and Beverage Cost would be incorrect, because your purchases would be counted in the previous period (from May 4th - May 11th).
I know this concept can be confusing, and cost management and calculating/viewing profits can be hard – that’s why we make it all super simple to do and understand 🙂
Did you know can that you can automate the entire ordering, receiving, and invoicing process on Partender and view instant Gross Profit (Beverage Cost) and Usage? Our purchasing portal would eliminate the need to enter manual invoices and would save you a ton of time!
Let's schedule an Account Review so I can show you how to start automating Purchasing, Receiving, and Invoicing in just 3 easy clicks. Click the link below to schedule a call on my calendar when you have some free time. I can also show you a few other tips and tricks to help you streamline the entire Inventory, Ordering, and Invoicing process and free up cash flow.